The Kenya Union of Clinical Officers, a duly registered trade union, invites qualified firms to submit formal proposals for the supply, deployment, and maintenance of a secure, reliable, and compliant Elections and Voting Management System to support its internal electoral processes. The system may be tailor-made or off‑the‑shelf, provided it meets the mandatory specifications.

1.1.Scope of Work.
The successful provider shall deliver a fully functional Elections Management System capable of:
•Conducting and managing multiple elections simultaneously.
•Generating verifiable results, audit logs, and supporting internal security protocols.
•Providing post‑election reporting and administrative oversight capabilities.

1.2.Functional Requirements.
•Multi‑Election Capability: Ability to manage several branch elections concurrently.
•Live Streaming Feature: Real‑time streaming of the voting process for enhanced transparency.
•Secret Ballot Compliance: Strict enforcement of voter anonymity and prevention of ballot traceability.
•Accountability: Production of secure logs, complete audit trails, and verifiable post‑election reports.

1.3. Submission Requirements.
Interested firms must submit: – Company profile. – Evidence of experience in similar deployments. – Technical proposal detailing system architecture, features, and security controls. – Itemized financial proposal. – Implementation schedule. – Support and maintenance plan.

1.4. Submission Deadline.
All proposals must be submitted on or before 20th December 2025 by email to kuconec001@gmail.com or delivered physically in a sealed envelope to: Upperhill Gardens Apartments, 3rd Ngong Avenue, Suite B‑30, Nairobi.

NOTE: Attached here is the DECLARATION FORM that is required to be dully filled and submitted as part of the proposal.

1.5. Contact Information.
For further clarification, contact the Office of the General Secretary at 0798 133 674 during working hours.